Administrative Assistant - Bilingual in Brooklyn, NY at Pinnacle

Date Posted: 11/20/2020

Job Snapshot

  • Employee Type:
  • Location:
    Brooklyn, NY
  • Job Type:
  • Experience:
    2 - 4 years
  • Date Posted:

Job Description

Location: Hope Gardens - AFF50121

The Pinnacle is a national real estate provider that manages and invests in multifamily residential communities. As one of the nation’s largest third-party managers of multifamily housing, Pinnacle serves 35 states and 25 major metropolitan areas. Headquartered in Dallas, Pinnacle has city offices in 10 states across the nation.

Pinnacle provides its team members with an exceptional company culture. Every team member plays a vital role at Pinnacle, so we provide them with the training, support and tools needed for success. Pinnacle offers exceptional career paths, and joining our team can lead to an exciting and fast-paced career. We are looking for true team-players who want to learn and advance in the industry.

We offer a total compensation and benefits package to help with your needs today and build for your future tomorrow. Pinnacle values diversity and is committed to equal opportunity in employment. We offer a safe, healthy work environment for employees through a commitment to maintaining a drug-free workplace. At Pinnacle, success is about more than having a healthy bottom line, and we are committed to making Pinnacle an amazing and unique place to work for each member of our team.

Primary responsibilities include providing administrative support to the assigned Regional Property Managers. This may include correspondence, transcription, photocopying, mailing, faxing, filing, gathering and compiling reports for clients, per their requirements, and front desk relief for corporate receptionist.


Job Requirements

• Process and review Weekly reports from assigned sites.
• Process and review bi-monthly payroll and commissions received from sites.
• Review all received new hire paperwork for accuracy, and submit to payroll department.
• Distribute monthly financial statements in format required by clients. Process quarterly funding requests, submit to bank, and track receipt of checks.
• Complete any project assigned by the Regional Property Manager.
• Support the overall goals of the company by performing all other duties as assigned by direct supervisor. 
• Perform any other related duties as required or assigned.
• Bilingual - must speak Spanish.

• Receptionist duties, including but not limited to: managing multi-line phone system, ordering of supplies, greeting and communicating with visitors and vendors, and sorting and distributing mail

• Excellent organizational skills required.
• Must be proficient in Microsoft Word and Excel.
• Must be able to obtain proficiency in Yardi accounting software, UltiPro automated timekeeping software and Outlook email systems.
• Must be able to communicate effectively, verbally and in writing, with internal and external customers in various positions of responsibility.
• Must be able to consistently meet reporting deadlines.
• High school diploma or equivalent
• Recent administrative related work experience required
• Experience in the real estate management industry preferred