Construction Project Coordinator in Addison, TX at Pinnacle

Date Posted: 11/26/2019

Job Snapshot

Job Description

Location: Regional Office - Addison, TX

The Pinnacle is a national real estate provider that manages and invests in multifamily residential communities. As one of the nation’s largest third-party managers of multifamily housing, Pinnacle manages properties in over 32 states. Headquartered in Dallas, Pinnacle has city offices in 10 states across the nation.

Pinnacle provides its team members with an exceptional company culture. Every team member plays a vital role at Pinnacle, so we provide them with the training, support and tools needed for success. Pinnacle offers exceptional career paths, and joining our team can lead to an exciting and fast-paced career. We are looking for true team-players who want to learn and advance in the industry.

We offer a total compensation and benefits package to help with your needs today and build for your future tomorrow. Pinnacle values diversity and is committed to equal opportunity in employment. We offer a safe, healthy work environment for employees through a commitment to maintaining a drug-free workplace. At Pinnacle, success is about more than having a healthy bottom line, and we are committed to making Pinnacle an amazing and unique place to work for each member of our team.

Job Summary:
The Construction Project Coordinator is responsible for processing job contracts, change orders and CEARs, and setting up each job in Yardi Job Cost. The Project Coordinator will provide construction management support services including working with the Contract Manager, Director of Construction Administration & Accounting, Construction Managers, and clients as well as other corporate and site staff on construction, structural and renovation projects.

• Responsible for management and retention of all construction related forms, templates, documents, contracts and agreements for assigned region.
• Prepare Construction Management project proposals and present to client for approval.
• Interpret estimates, proposals and prepare bid comparisons for clients.
• Assist in final negation and clarification of project-related documentation.
• Prepare Construction Management contracts and all supporting materials for signature and oversee execution.
• Negotiate with subcontractors for execution of revisions to original contracts.
• Setup jobs and budgets in Yardi Job cost. Process cost allocations, budget adjustments, and change orders.
• Review project invoices to ensure billed costs fall in line with the project budget. Research discrepancies.
• Track project progress and complete final close-out of project in Yardi Job cost upon completion of final invoice processing.
• Prepare project cost reports and monthly progress updates
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• Perform monthly Job cost audits
• Prepare end of month client statements and reports as needed
• Perform end of year job cost reconciliations
• Maintain electronic library of all documents related to Construction Management projects and adhere to outlined file formats and folder structures.
• Provide administrative support for Pinnacle’s Construction Management department.
• Work directly with clients to resolve issues related to Construction project contracts and billings, using professional knowledge to assess issues, identify the appropriate path for resolution, and work with the project team to execute.
• Ensure all construction regulations and standards are followed.
• Adhere to quality control programs as outlined by the Contract Manager
• Performs other duties related to Construction Management as assigned.


Job Requirements

• Knowledge of renovation and property operations in the multifamily industry.
• Demonstrate excellent written and verbal communication skills.
• Must be able to perform basic math and apply mathematical concepts to practical situations.
• Must be able to define problems, collect data, establish facts, draw conclusions and offer viable solutions.
• Must be detail oriented, and able to focus with regular or unscheduled interruptions within an office environment.
• Working knowledge of Yardi invoice processing, PAYscan and Yardi Job Cost
• Proficiency in Word, Excel and email system communication.
• Experienced in estimating and project management software
• Highly experienced in verbal and people management skills.
• Demonstrated ability to meet deadlines and ensure all project related activities are completed within a timely manner.
• Must be able to communicate effectively with all levels of management, residents, prospects and all property level personnel.
• Strong customer service orientation.
• Ability to multi-task.
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• Excellent organizational and time management skills.
• Self-motivated

• High School diploma or GED required, Associate degree education or equivalent preferred.
• Minimum 5 years or more of construction management experience; Prior property operations in multifamily experience preferred.
• Have intermediate level of computer and internet navigation skills.
• Maintains confidence and protects operations of business by keeping information confidential.