Legal Administrative Assistant in Dallas, TX at Pinnacle

Date Posted: 2/8/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Dallas, TX
  • Job Type:
    Legal
  • Experience:
    5 - 7 years
  • Date Posted:
    2/8/2018

Job Description

Location: Regional Office - Addison, TX

JOB SUMMARY:

The Legal Administrative Assistant provides a variety of administrative tasks to support the Legal Department. The position is the point of entry representative of the Legal Department to contacts within and outside of the company. The Legal Administrative Assistant will exercise professionalism and discretion when engaging team members or other business associates and will use sound judgement and due diligence in executing the essential functions of the position.

 

ESSENTIAL FUNCTIONS:

 

  • Assist with the development, implementation, and maintenance of systems and procedures addressing the administrative requirements of the department.
  • Draft correspondence including presentations, reports, agreements, letters, policies and other legal documents.
  • Facilitate execution of various legal documents.
  • Assist in gathering documents and data collection related to potential or litigated matters.
  • Assist in maintaining corporate records and filings for various Pinnacle entities.
  • Organize, maintain, and retrieve documents for all legal matters in paper or electronic filing systems.
  • Process, enter, and track legal invoices and payments related to all legal matters.
  • Schedule and coordinate executive meetings, staff meetings and conference calls, and distribute pertinent materials.
  • Coordinate travel and calendar case-sensitive dates and activities.
  • Prepare and review expense reports.
  • Perform routine departmental administration duties as required including responsibility for incoming calls and distribution of departmental mail (incoming and outgoing).
  • Achieve high productivity through reliable and punctual attendance, and timely report any tardiness and/or attendance issues to immediate supervisor.
  • Perform other duties as assigned.

 

 

Job Requirements

QUALIFICATIONS:

  • To perform this role successfully, an individual must be able to perform all essential functions satisfactorily.
  • Strong capabilities in software applications including Word, Excel, Outlook, Power Point, and matter management database applications.
  • Must have exceptionally strong spreadsheet manipulation skills.
  • Excellent written and verbal communication skills required.
  • The requirements define the knowledge, skill, and/or ability necessary to perform the essential functions.

 EDUCATION /EXPERIENCE:

  • Associate’s degree with a Business emphasis preferred.
  • Knowledge of, or working experience in the real estate industry preferred.
  • Experience providing administrative support in a legal department or at the executive level preferred.