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Property Administrator (Commercial) in Bellevue, WA at Pinnacle

Date Posted: 11/29/2018

Job Snapshot

  • Employee Type:
  • Location:
    Bellevue, WA
  • Job Type:
  • Experience:
    1 - 3 years
  • Date Posted:

Job Description

Location: Regional Office - Bellevue, WA

Pinnacle is a national real estate provider that manages and invests in multifamily residential communities. As one of the nation’s largest third-party managers of multifamily housing, Pinnacle serves 32 states. Headquartered in Dallas, Pinnacle has offices in 16 cities across the nation.

Pinnacle provides its team members with an exceptional company culture. Every team member plays a vital role at Pinnacle, so we provide them with the training, support and tools needed for success. Pinnacle offers exceptional career paths, and joining our team can lead to an exciting and fast-paced career. We are looking for true team-players who want to learn and advance in the industry. 

We offer a total compensation and benefits package to help with your needs today and build for your future tomorrow. Pinnacle values diversity and is committed to equal opportunity in employment. We offer a safe, healthy work environment for employees through a commitment to maintaining a drug-free workplace. At Pinnacle, success is about more than having a healthy bottom line, and we are committed to making Pinnacle an amazing and unique place to work for each member of our team.

About the job...


The Property Administrator assists in the day-to-day operations of the commercial real estate property management office. The Administrator serves as the primary liaison between tenants, property management and maintenance services, and assists the Property Manager with financial reporting.


  • Processes invoices with batching into property accounting software on a defined schedule 
    • Prepares tenant rent billings, tenant bill backs and batch into property accounting software 
    • Rent collections 
    • Makes bank deposits following cash receipts journal posting procedures 
    • Posts rent payments to tenant ledgers on a defined schedule, batching into the property accounting software 
    • Prepares delinquency reports for the Property Manager 
    • Assists with vendor management, including set up and tracking 
    • Assists with reviewing and abstracting lease documents 
    • Enters lease information into property accounting software 
    • Distributes monthly financial reports 
    • Maintains current rent roll 
    • Maintains current stacking plan 
    • Maintains purchase order tracking 
    • Assists with tenant inquiries, as well as move-ins and move-outs
    • Assists with building life safety fire drills and floor warden meetings 
    • Assists with customer service, daily operational issues, tenant inquiries, tenant move coordination, office organization and tenant visits 
    • Performs other duties as assigned

Job Requirements


To perform this role successfully, an individual must be able to perform all essential functions satisfactorily.  The requirements define the knowledge, skill, and/or ability necessary to perform the essential functions.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

  • Effective communication and customer service skills
  • Knowledge of local, state and federal laws governing tenant/landlord relations highly preferred
  • Ability to communicate effectively with external customers and internal customers at all levels throughout the company
  • Basic computer skills in a Windows environment
  • Data processing, clerical/administrative, equipment operation experience required
  • Microsoft Office Suite experience required; strong Excel skills highly preferred


  • High School diploma or equivalent; Bachelor's Degree is preferred
  • Real estate management/property management experience preferred


The physical demands described are representative of those that must be met by a team member to successfully perform the essential functions of the job.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

The work is described as light in physical demand.  Requirements include the ability to frequently sit, stand, walk, and reach forward and overhead, finger, and grasp.  Must be able to occasionally bend, crouch, or stoop.  Must be able to lift and carry up to 25 pounds.  Must have close and distance vision as well as the ability to adjust focus.


  • Ability to operate in an open work area with moderate everyday noise
  • Ability to perform other duties as required


Travel will be minimal